DEVONTHINK PRO SMART FOLDER MAC OS X JUST DOESN

Many document formats can be directly viewed, edited, and annotated. It supports a large variety of file formats and stores them in a database enhanced by artificial intelligence (AI). DEVONthink is DEVONtechnologies' document and information management solution.

New automation options like smart rules and flexible reminders let even non-programmers easily delegate repeating tasks to DEVONthink. Other pro-grade features include custom metadata, imprinting for images and PDF, a better OCR engine, and a completely rewritten web interface. My research folders do not reside in the DevonThink database: they reside in a Dropbox folder that I have DevonThink index and synchronise as required.One last set of smart folders I have are for each of my DEVONthink databases based on a specific MailTags keyword I use this to use the DEVONthink Pro Office email archiving capability in order to get my project-oriented email to be searchable side by side all the rest of my research material and not trapped in Spotlight where I can really. ItвЂ™s incredible, but my main hard drive has about 350 GB of stuff on it and I only have a faint idea of what may be hiding deep down in the most distant crevices of my Mac.I use DevonThink Pro Office (DT) and it does the job you specify very well. Files, PDFs, Word and Pages documents, Excel and Numbers spreadsheets, emails, notes, web clippings, movie files, images, outlines, databases and more. I donвЂ™t know about you, but my Mac is full of stuff.

Devonthink Pro Smart Folder Mac OS X Just Doesn

Spotlight? ItвЂ™s much more powerful than meets the eye, but using its query language isnвЂ™t everyoneвЂ™s cup of tea.So I did some research, looking for apps that would help me manage my collection of data easily and efficiently. You have the Spotlight comments field in the Get Info window, but that gets crammed quickly and thereвЂ™s no way of browsing them either. Out of the box, Mac OS X just doesnвЂ™t have that many easily accessible ways of managing a large number of files.

The reason I mentiond them here together, is that, firstly, they work great together and, secondly, they are actually very similar in what they do.Leap indexes all the files in your Home folder and initially adds tags based on existing metadata, the file name, its date and the folder it resides in. Yep / LeapYep and Leap are actually two separate apps. I looked for well-supported apps, since IвЂ™m going to be trusting them with my precious data and I wouldnвЂ™t want to end up in a tight spot with some important documents in a database of an app, whoвЂ™s developer has moved on to greater things.HereвЂ™s an overview of the apps I came up with after researching and filtering, in no particular order.

In many ways, Yep is like a PDF-only version of Leap. You can then add your own tags. The developer calls Yep вЂњiTunes for PDFsвЂќ, which describes Yep quite accurately.On launch, Yep scans your hard drive for PDF documents and tags them (similarly to Leap) based on the folder they are located in, the file name and any existing Spotlight comments. LeapвЂ™s browser shows thumbnails of the files it finds, which, in my opinion, is a much better way of presenting a large number of files than Coverflow.Yep is an indexing and tagging application that is specialized on PDF files. PDFs, bookmarks or image files). You can also limit the search to certain file types (e.g.

You can get both for 69 USD bundled with Deep, which is sort of like Yep, but for images. So if youвЂ™re trying to go paperless, you might want to check out both.Yep will run you 34 USD, Leap costs 59 USD. But Yep has scanner support. Leap is more versatile in that it supports more than just PDFs. Yep can be configured to import scanned documents automatically where you can then tag them and, if you wish, move them from the default scanner inbox folder to your preferred folder.Overall, both Yep and Leap are a fresh new way of managing your files. For example, if you happen to own the incredibly cool Fujitsu ScanSnap S510M, you can scan and archive documents simply by pushing the scannerвЂ™s scan button.

You can import files with a single keypress and then add tags, notes and labels.Files arenвЂ™t actually imported into a database, but rather kept in their native format inside a specific folder structure so they stay accessible for other applications and thereвЂ™s no need to export them, should you decide to move them to another app.After importing data, you can browse the database very quickly using a number of criteria. EagleFilerEagleFiler from C-Command software is another app for archiving email, web pages, PDFs and basically any file on your Mac. But you can already upgrade to version 2.0 if you own any previous versions of DEVONthink products.

You can put text, documents, images, movies, sounds, web pages and bookmarks into Together and then tag, label and organize them into folders and groups.Importing is done either by dragging items directly onto the main window or onto the вЂњShelfвЂќ, the latter of which can be kept neatly tucked away at one of the screen edges and popped up whenever needed. (Keep It Together) and now requires Mac OS X Leopard. Together (Keep It)Together from Reinvented Software was previously called KIT. But if you want to archive your emails, EaglerFiler is the only other app besides DEVONthink Pro Office in this comparison that has that feature.EagleFiler is available as a free 30-day trial, registration of the full version costs 40 USD. The only downside is that its interface is fairly Mac-unlike with all its separate windows and palettes.

Its Quick Input window is the most versatile, allowing you to quickly choose what type of info you want to add to the database. YojimboBare Bones SoftwareвЂ™s Yojimbo can handle text, bookmarks, PDF files, web archives, serial numbers, passwords, and images and syncs its data via MobileMe, if you want to access your data from different locations.You can organize your items with (smart) collections, encrypt sensitive data, use the Quick Input to add items on the fly, add items via drag and drop to the Dock, YojimboвЂ™s window or its вЂњdrop dockвЂќ, which hides at one side of your screen and appears when you drag an item onto it.Yojimbo is similar in functionality to Together, except for nested folders, which it lacks. Upgrades from KIT are available for 14.95 USD. Its interface is beautiful and you get more features than with any other application in its price range.Together is available as a 15-day free trial, the full version costs 39 USD. Together also supports AppleScript and can sync data via MobileMe.Together is my personal favorite among the dedicated data collection apps.

But you can label or flag items, create text notes and import from your iSight.Capturing data is done by drag and drop to the system menu item. For example, it doesnвЂ™t have the ability to nest folders and you canвЂ™t use tags. ShoveboxShoveBox is the most basic of all the apps reviewed here. Educational pricing and a family pack are available for 29 USD and 69 USD, respectively.

If you need archiving of emails, youвЂ™re best off with either DEVONthink Pro Office or EagleFiler. ConclusionWhich of these apps you choose for organizing your data is first and foremost a question of what you need. But ShoveBox lacks nested and smart folders and some other features, which makes it the choice for only the most basic needs.ShoveBox is available as a free trial version, the full version costs 24.95 USD. The importing of data via the system menu item is unique, but has the advantage that itвЂ™s easily accessible from any app.